• COOR Software für das Bau.Projektcontrolling
  • Cost controlling consistently displays the entire process of construction cost management from start to finish. It documents everything with tracking starting with cost planning on various levels to budgeting phases of the project including any project changes and transfers, the entire assignment process, managing additions, checking and approval of invoices as well as capturing the expected  cost increases and reductions to risks. The result is a continuous Target/Actual comparison and a credible projection of costs and spending.

    Cost planning

    Cost analysis is usually only as valid as the data and methods it is based on.

    That is why COOR supports a combination of different methods for cost analysis.

    Reliable and qualified results are achieved in combination with benchmarks from our own finalized projects or external data (e.g., BKI).

    • Cost planning in accordance with DIN276 or freeform structuring
    • Unlimited number of cost plans
    • Top-down and bottom-up methods
    • Templates with benchmarks and formula approaches
    • Object data and key indicators are separated for each project phase and plan version
    • Comparison of cost plans including analysis of the differences
    • Summary of allocation bundles and transfer into the budget 

    Budget

        • Determination and adjustments of investment framework
        • Transfer from cost calculation
        • Division into construction components (real division)
        • Partial approval possible
        • Change management (effecting the budget)
        • Cost transfers
        • Open cost detailing and groupings
        • History and archiving 

        The planned values are fixed and adjusted in the budget. Any changes to the approved budget are logged and open to tracking and subject to approval.

        Cost transfers are meant to:

          • Move parts of the allocation units,  
          • Balance the allocation results and
          • Manage the reserves and risks. 

          Order Management

          Comprehensive order management:

            • Key contracts with terms and conditions
            • Integrated addition management
            • Provisions, reserves
            • Changes in quantity
            • Opportunities/Risks
            • Invoices
            • Print construction contract in Microsoft Word (Mail merge)
            • Guarantee management
            • Easily manage contracts
            • Guarantee and warranty management.
            • Payments
            • Contractual data sheet with complete information
            • Reading of contract performance directories
            • Submission of guarantees and indemnity clauses
            • Capture core contractual data
            • Contract terms can be openly defined
            • Management of Additions
            • Provisions and reserves
            • Cost approaches for Risks / Unknown / Unpredictable
            • Provisions for additional costs to be expected

            Change Management

            Changes are a given ... and hardly the exception.

            Any changes compared with the agreed targets are logged in the change management system. The entire process is logged with full trace-back starting at the creation including checks and approvals up to realization with additions.

            • Chronological capture of any changes
            • Workflow process steps: submitted, being checked, approved/rejected, executed etc.
            • Capture all information on changes
            • Effect on the costs (building and planning)
            • Effect on returns (special requests)
            • Change categories
            • Print-out of a change request

            Management of Additions

            Predict, postpone, capture, evaluate, check, reject and approve additions.

            Management of additions with:

              • Deferred additions (% or in the amount)
              • Expected additions
              • Additions currently being checked
              • Rejected, checked, approved additions

              The entire additions management process is completely visible inside COOR. You maintain full control over the status of each claim including all details. And you determine to what extent an addition currently being checked will be figured into the projected contracting.

              Features:

              • Expected and Worst-Case considerations
              • Allocation to project change
              • Summary of multiple addition quotes on one order
              • Feed of addition bills of quantity (GAEB)
              • Deposit of documentation

              Cost forecast

              How much will the project cost in the end?

              As the decision maker, this question will remain on your mind from the start. COOR can answer that.

              • The traffic light system signals the status of each budget item.
              • An alert is issued as soon as the contract or billing values exceed the budget.
              • Drilldown features from the overall costs to cost groupings all the way to individual items.

              More

              While dynamically projecting the costs, we take into account:

              • Budget data (including changes)
              • Contract data (key contract & additional)
              • Claims currently being processed (evaluated)
              • Expected claims (evaluated), provisions for higher/lower costs
              • Opportunities/Risks

               

               

               A reliable cost forecast must take the dynamics and multiple variables of a construction project into account. Provisions, reserves and risks based on experience are as much part of the equation as a professional claims management. The forecast also includes the evaluation of the actual performance status and information about potentially higher or lower costs.


              Spending

              When do the various means of financing have to be in place?

              In one keystroke, COOR automatically generates the financial expenditure plan based on the performance timeline and the forecast costs that have not yet been booked.

              Basic data for the calculation: 

              • Timeline (Gantt chart) of performances
              • Outstanding payment amount from cost controlling

              Any performances not yet booked (forecast minus actual balance) are automatically distributed to the set periods using the current timeline and distribution method (linear, bell curve, individual payment plan).

                • Any definition of the viewed periods (months, quarters and years)
                • Depiction as a table or a chart
                • Archiving feature